Billing Process for Jackson County Arkansas

              The Warrant Process

 

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Mrs. Dottie Calhoun, Jackson County Clerk manages the payment of Jackson County bills. 

Table of Contents

• What Starts the Process.
• The County Clerk Assigns Vendor Numbers.
• The County Clerk issues a Warrant to the Treasurer.
• The County Treasurer issues a check for payment of warrant (Bill).
• County Treasurer returns check to County Clerk for mailing or pickup.
• What to do if payment not received within two weeks of mailing of Bill.

 

What starts the process.

1.  A county vendor (any business or person) provides goods or services upon an authorized request from a Jackson County Official. 

2.  Authorized Jackson County Officials include the elected representatives in County Government, the Director of the Jackson County Emergency Management Office, the Manager of County Operated Services such as the Road Department, the Recycling Center, the Land Fill, the Veteran Service Officer, and the Deputy Prosecuting Attorney.

3.  The bill should be forwarded to the Jackson County Official that authorized the purchase of goods or services for review and submission to the County Clerk for payment.

 

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County Clerk’s Office assigns vendor numbers.

1.  The Clerk’s Office assigns each business or company a vendor number.

2.  This vendor number is used to track payments and for tax purposes.

 

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County Clerk issues warrant for payment to County Treasurer.

1.  The County Clerk issues a warrant for payment upon receipt of a bill that has been certified for payment by a Jackson County Official that manages that account from which funds will be used for payment.

2.  The warrant is issued in card form and delivered to the Jackson County Treasurer for issuance of a check for payment.   The warrant information is both transferred in paper and electronic formats to the Jackson County Treasurer.

 

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The Jackson County Treasurer Office issues check for payment.

1.  Upon receipt of the warrant, the County Treasurer issues a check for payment that is directly authorized by the warrant receipted from the County Clerk Office.

2.  The check is then physically delivered back to the County Clerk Office to be mailed to the Payee.  The Payee can also pickup checks from the County Clerk Office.

 

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What do you do if payment is not received within two weeks of submission of bill.

1.  Most bills are processed for payment within five working days and mailed to payee.

2.  If payment not received within two weeks of submission, contact the Jackson County Official that contracted for services and/or goods. 

3.  The Jackson County Official that contracted for goods and/or services will contact the Jackson County Clerk Office to trace location of bill in payment process.  The same official will provide information on bill payment status back to the payee.

 

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Last revised: Date  11 Feb 2002